Board Meeting Minutes 5/14/12

IAAE Board Meeting Minutes
May 14, 2012
DMACC FFA Bldg Room 208


I.  Call to Order
    a.  In attendance: Rachelle Brown, Tammy Chelf, Josh Dean, Lisa Demuth, Brett Eubank, Amber Evans, Lisa Hackman, Steve Peters, Shannon Reisinger, Gina Scheffler, Marlana Schnell, Kelsey Steffener, Dawn Young
    b. Regrets: Ken Burrington, Jen Duncan, Brian Friesner, Bob Howlett - Residential educators disbanded, Theresa Keeley, Pam Kirsch, Joel Schutte, Susan Walkup

II. Approval of April 11 and 13, 2012 Board meeting minutes
    a. Minutes approved as presented

III. Treasurer's Report
    a. Money and bills are coming in from the IAAE state conference.  Current balance: $15,778.70
    b. Rachelle may be contacting Risky Business representatives to talk about a loan for IAAE.  IAAE does not run with excessive cash on hand, usually runs just in time.
    c. Scavo Grants: The grant to Expo is going to written to Rachelle Brown, who will keep accounting of the money.
    d. Verbal Treasurer's report approved.

IV.   Meeting dates for next year:
    September 21, 2012
    October 14, 2012  7:30pm - this is a change from what was discussed at the meeting
    December 7, 2012
    February 1, 2013
    February 8, 2013 (snow day)
    March 4, 2013
    April 3, 2013 (conference night)
    April 5, 2013 (following conference)
    
V.  Risky Business Update
    a. No report
    b. A brief history of the Risky Business conference was given

VI.  2012 Spring Conference review
    a. Overall, evaluations have been positive.  
    b. Thank you notes
         i. The list of remaining thank yous were divided up among Board members to be completed.

VII.  2013 Spring Conference
    a. Theme "Elevating the Essentials Improving Student Outcomes"
    b. Friday speaker:
         i. ideas: Trauma Informed Care
    c. Conference duties and responsibilities
         i. Conference chair for 2013: Brett Eubank
         ii.  Awards and grants: Pam Kirsch
         iii. Vendors: Lisa D
         iv. Introduce keynotes: Lisa D.
         v. Presenters: Lisa H
         vi. Program: Lisa H, Theresa, Rachelle, Lisa D (folders, etc.)
         vii. Registration: Rachelle, Theresa
         viii.  Food: Steve
         ix. Conference evaluation forms: Brett
         x. Entertainment: Rachelle has been working on this with Prairie Meadows
         xi. Door prizes: Kelsey
         xii Hospitality room: TBA
         xiii. College credit: Ray and Greg - Tammy will contact
         ivx. Presenters needs: Marlana (contracted speakers)
         xv. Elections: Josh Dean

VIII.  Future Conferences
     a. Waterloo 2014
     b. Next site 2015:  Ideas - Quad Cities
     c. Cedar Rapids 2016?
     d. Sioux City?

IX.  Bylaws
    a. Proposed changes (see handout)

X. Board membership

XI.  Communication about 2013 IAAE State Conference
    a. Lisa Demuth is trying to get some information out though SAI about the State Conference and Mike Schmocher.

XII.  Communication
    a. We need to get mailing lists collected and composed

XIII.  Adjournment

Board Meeting Minutes 3/30/12

IAAE Board Meeting Minutes
March 30, 2012
DMACC, Ankeny

1. Call to Order
1. In Attendance: Rachelle Brown, Ken Burrington, Lisa Demuth, Jen Duncan, Brett Eubank, Lisa Hackman, Doug Harrold, Bob Howlett, Pat Johansen, Theresa Keeley, Pam Kirsch, Steve Peters, Marlana Schnell, Joel Schutte, Dawn Young
2. Regrets: Josh Dean, Brian Friesner, Brian Galusha, Greg McCullough, Ray Morley,  Robyn Naberhaus, Linda Rosulek, Gina Scheffler, Susan Walkup

2. Minutes from 1/27/2012 approved

3. Treasurer’s report
1. Rachelle gave a verbal report
2. Treasurer’s report approved as given

4. Legislative Day
1. The consensus was that the Lt. Governor had good conversations with some groups and scheduled time to meet with some schools.
2. Bring any pictures to update the IAAE display board.

5. 2012 State Conference
1. Bills are being paid as they come in
2. Registration is around 160 at this time
1. Some contacts are being made to recruit some more people
3. Membership.  Our policy about membership needs to be looked at
4. Update on presenters/sessions
1. There are a few updates on the schedule and we are waiting for a little information to describe a breakout session
2. There is only one more time slot for a presenter
5. Keynote – needs or issues
1. Lisa D is coordinating setup with the hotel
6. Vendors
1. We have four vendors
7. Wednesday night meeting and early registration
1. Early-bird registration and set up
2. Meeting 7:30 Wednesday evening for a quick board meeting and assign duties.  We will meet in the hospitality room Wednesday evening
8. Elections
1. Brent will coordinate elections, including board members that have on-going conflicts with meetings
9. Awards
1. Very few award nominations are coming in
2. There are many grant requests
10. Entertainment
1. Entertainment is all lined up for Thursday evening
2. Hospitality room
1. People signed up to bring an assortment of food and drink
3. Board members are reminded to bring a door prize
4. Joel will get a Kindle Fire and a regular Kindle for the major door prizes

6. 2013 State Conference
1. Date: April 3-5, 2013
2. Speaker for next year.  We should advertise early, possibly putting a flyer in this year’s materials about Mike Schmoker

7. Future conferences
1. Waterloo Community Schools will host the conference in 2014
2. It is important to get the conference in the hands of districts each year

8. Communication issues
1. Our website is outdated!
2. Blog and newsletter
3. We need one way/place people go to get timely information
4. Marlana has a work study applicant who may be interested in taking over the website.  A motion was approved to allow Marlana to offer up to 60 hours of work over the summer at the DMACC work study rate to start on the website.  The student can then work into next school year if he is interested.

9. Other
1. Alternative School and Program Directory
1. Ken created a directory of all alternative schools and programs.

10. Adjournment
1. Motion was approved to adjourn

Next meeting: Friday May 11, 2012.  Those available will meet Wednesday April 18th at 7:30pm regarding last minute conference details.
Respectfully submitted
Dawn Young

Board Meeting Minutes 1/27/12

IAAE Board Meeting Minutes
January 27th, 2012
Learning Resource Center, West Des Moines

1. Call to Order
1. In Attendance: Rachelle Brown, Ken Burrington, Josh Dean, Lisa Demuth, Brent Eubank, Brian Friesner, Lisa Hackman, Bob Howlett, Pat Johansen, Theresa Keeley, Pam Kirsch, Steve Peters, Marlana Schnell, Joel Schutte, Dawn Young
2. Regrets: Jen Duncan, Brian Galusha, Doug Harrold, Greg McCullough, Ray Morley,  Robyn Naberhaus, Linda Rosulek, Gina Scheffler, Susan Walkup

2. Minutes from 12/2/2011 approved

3. Treasurers’ report
1. $18,435.18 balance.  Little activity on the account other than mileage

4. Legislative Day
1. February 27th
2. Details have been arranged for tables and pizza
3. Next year’s date has been set for Thursday February 21st, 2013
4. Rachelle has been in contact with the Lt. Governor about stopping to talk to the students in attendance.  Rachelle will also send an invitation to the Department of Education and the Senate and House Education Committees.
5. Discussion ensued about how we stay connected to the State Department of Education.

5. 2012 State Conference
1. Speaker’s update
1. Larry Bell – Thursday
1. At this time he has not requested any transportation to/from the airport.
2. Needs three tables set up for materials he sells.
3. Marlana and Lisa D. will coordinate to make sure all of his technology needs are available.
2. Chris Okishii – Friday
1. Working on getting a contract back from him
2. Facility update
1. Price increase by $5.00 due to increase in food prices
1. $155 early registration, $180 for late registration, $50 for presenters, $50 for undergraduate students.
2. Facility contract for 2013
1. Prairie Meadows has changed their original RFP
3. Graduate credit for conference involvement
1. Lisa D. will follow up with Ray Morley to see if graduate credit can be offered to conference participants.
4. Breakout sessions
1. Lisa H. has 9 requests for breakout sessions turned in already.
2. Strands
1. Technology
2. Curriculum
3. Poverty
4. Behavior/mental health
5. Other ideas
6. Round table discussions
3. There are 40 slots available for breakout sessions
5. The registration form will be cleaned up and sent out.
6. Responsibilities the day of the conference.
1. Meeting the night before to cover all responsibilities
2. Early registration will begin at 5:30
7. Elections
1. Open positions:  Brent is compiling a list of open positions
8. Vendors
1. Pat is not hearing back from vendors.  Please contact Pat with a contact names if you have any.

6. State Conference 2013
1. April 11-12 2013 possible dates.  If we decide on Prairie Meadows the date would be April 4-5 2013
2. Possible locations
1. Airport Holiday Inn
2. Prairie Meadows
3. Work is being done to solidify estimates from both places
3. Themes
4. Speakers
1. Mike Schmoker
5. Motion approved to give Joel, Lisa H, Lisa D, Rachelle and Marlana to sign a contract with the Airport Holiday Inn or Prairie Meadows and Mike Schmoker

7. Website
1. Discussion about website tabled until next meeting.
8. Meeting adjourned
1. Motion carried to adjourn the meeting
2. Next meeting Friday March 30th, 2012

Respectfully submitted,
Dawn Young

Board Meeting Minutes 9/30/11

IAAE Board Meeting Minutes
September 30, 2011
DMACC Ankeny Campus
FFA Building Room 114

1. Call to Order
1. In Attendance:  Rachelle Brown, Pam Courtney, Josh Dean, Lisa Demuth, Brett Eubank, Brian Friesner, Lisa Hackman, Bob Howlett, Pat Johansen,  Theresa Keeley, Greg McCullough, Steve Peters, Marlana Schnell, Joel Schutte, Dawn Young
2. Regrets: Ken Burrington, Jen Duncan, Brian Galusha, Doug Harrold, Robyn Naberhaus, Linda Rosulek, Gina Scheffler

2. Welcome and introductions

3. Risky Business Updates
1. Friday October 21 at Prairie Meadows.  
2. Viterbo is offering graduate credit for a combination of Risky Business attendance and research.

4. Treasurer’s Report
1. Conference expenses (attachment).
2. $20,000 in the bank.
3. Motion passed to approve Treasurer’s report as presented.

5. Motion passed to recognize that minutes from the last meeting were not available.

6. Board Responsibilities
1. Web content - Jen, Brett
2. Journal/newsletter/success stories - Jen, Josh
3. Legislative Day/legislative issues - Rachelle, Robyn, Steve, Dawn
1. Monday February 20, 2012

7. Conference Responsibilities (attachment)
1. Lisa D. updated the conference duties handout.
1. Speakers – Marlana, Pat
1. Marlana has a few suggestions for keynotes.
2. Registration – Doug, Marlana, Theresa
1. Northwest AEA cannot manage the registration anymore.  We need someone/group to manage this.
1. Rachelle Brown will check into this.
2. Theresa will send a “Save the Date” announcement to Jen to get on the web and the blog.
3. Entertainment – Jen, Lisa D., Joel
1. Motion approved to appropriate up to $300 for main door prize.
2. Board members are asked to bring at least one door prize of up to $10.
4. Marketing/vendors – Robyn
1. Reminder to ask any vendors that you deal with throughout the year to be a vendor at the conference.
5. Printed Materials - Lisa H., Pat, Brian F., Theresa
1. DMACC can do the printing (Marlana)
6. Awards and Grants – Pam, Dawn
7. Conference Chair - Lisa D.
8. Elections – Brett, Josh
9. Printing - Marlana

8. 2012 State Conference
1. Keynote Speakers
1. Ideas
1. Robert Marazano
2. Bill Cordes - motivational
3. Charlie Applestein – stay motivated to do the job.
4. L Horne
5. Mike Schmoker
6. Brian Harris
7. Chris Okiishi – mental health – Theresa will e-mail him to find out topics.
2. Theme
3. Breakout sessions
1. Residential educator strands
1. Transitioning students back and forth
2. Technology
3. Curriculum
1. Common Core
2. STEM
3. 1 to 1
4. Poverty
1. Homelessness
5. Other
1. Mental health
1. U of I Child Psych.
2. Orchard Place
4. Holiday Inn Details
1. Number of Rooms – 80 will be held
2. Number of breakout rooms
3. Meals
1. We will keep the meals similar to last year.
4. Other
1. $88/night
5. Mailings and Registration
6. Other

9. Website and newsletter content
1. Cleaning up website
2. New information added – Legislative day, State Conference, etc.
3. Greg suggested links to alternative schools/programs from the IAAE website.

10. Other issues
1. Administrators Networking meeting dates
1. Thursday November 10, 2011
2. Friday February 24, 2012

11. Adjournment

Next Board meeting: Friday December 2, 2011
Respectfully Submitted:  Dawn Young