Board Meeting Minutes 5/14/12

IAAE Board Meeting Minutes
May 14, 2012
DMACC FFA Bldg Room 208


I.  Call to Order
    a.  In attendance: Rachelle Brown, Tammy Chelf, Josh Dean, Lisa Demuth, Brett Eubank, Amber Evans, Lisa Hackman, Steve Peters, Shannon Reisinger, Gina Scheffler, Marlana Schnell, Kelsey Steffener, Dawn Young
    b. Regrets: Ken Burrington, Jen Duncan, Brian Friesner, Bob Howlett - Residential educators disbanded, Theresa Keeley, Pam Kirsch, Joel Schutte, Susan Walkup

II. Approval of April 11 and 13, 2012 Board meeting minutes
    a. Minutes approved as presented

III. Treasurer's Report
    a. Money and bills are coming in from the IAAE state conference.  Current balance: $15,778.70
    b. Rachelle may be contacting Risky Business representatives to talk about a loan for IAAE.  IAAE does not run with excessive cash on hand, usually runs just in time.
    c. Scavo Grants: The grant to Expo is going to written to Rachelle Brown, who will keep accounting of the money.
    d. Verbal Treasurer's report approved.

IV.   Meeting dates for next year:
    September 21, 2012
    October 14, 2012  7:30pm - this is a change from what was discussed at the meeting
    December 7, 2012
    February 1, 2013
    February 8, 2013 (snow day)
    March 4, 2013
    April 3, 2013 (conference night)
    April 5, 2013 (following conference)
    
V.  Risky Business Update
    a. No report
    b. A brief history of the Risky Business conference was given

VI.  2012 Spring Conference review
    a. Overall, evaluations have been positive.  
    b. Thank you notes
         i. The list of remaining thank yous were divided up among Board members to be completed.

VII.  2013 Spring Conference
    a. Theme "Elevating the Essentials Improving Student Outcomes"
    b. Friday speaker:
         i. ideas: Trauma Informed Care
    c. Conference duties and responsibilities
         i. Conference chair for 2013: Brett Eubank
         ii.  Awards and grants: Pam Kirsch
         iii. Vendors: Lisa D
         iv. Introduce keynotes: Lisa D.
         v. Presenters: Lisa H
         vi. Program: Lisa H, Theresa, Rachelle, Lisa D (folders, etc.)
         vii. Registration: Rachelle, Theresa
         viii.  Food: Steve
         ix. Conference evaluation forms: Brett
         x. Entertainment: Rachelle has been working on this with Prairie Meadows
         xi. Door prizes: Kelsey
         xii Hospitality room: TBA
         xiii. College credit: Ray and Greg - Tammy will contact
         ivx. Presenters needs: Marlana (contracted speakers)
         xv. Elections: Josh Dean

VIII.  Future Conferences
     a. Waterloo 2014
     b. Next site 2015:  Ideas - Quad Cities
     c. Cedar Rapids 2016?
     d. Sioux City?

IX.  Bylaws
    a. Proposed changes (see handout)

X. Board membership

XI.  Communication about 2013 IAAE State Conference
    a. Lisa Demuth is trying to get some information out though SAI about the State Conference and Mike Schmocher.

XII.  Communication
    a. We need to get mailing lists collected and composed

XIII.  Adjournment